MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on April 28, 2022 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero	Chairman
Phil Procacci	Vice Chairman
Madelyn Bello	Assistant Secretary
Al Lara	Assistant Secretary

Also present were:

Luis Hernandez	District Manager
Michael Pawelczyk	District Counsel
Juan Alvarez	District Engineer
Katherine Ramirez	Alvarez Engineers

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
Mr. Hernandez: Moving on to Audience Comments, we do not have anyone here with us today, whether it be in person or virtually, so we are not skipping over this item, it is just that we have no audience today.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
January 27, 2022 Meeting
Mr. Hernandez: Moving on to Item #3 on the agenda, which is Approval of the Minutes of the January 27, 2022 Meeting. This would be the time for Supervisors to make any comments, additions, or deletions. If there are none, a motion to approve the minutes would be in order at this time.

On MOTION by Mr. Lara seconded by Ms. Bello with all in favor, the Minutes of the January 27, 2022 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution
#2022-02 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing
Mr. Hernandez: Moving on, one of the main reasons for the meeting today is to discuss the District’s proposed budget for the next fiscal year. Staff has been trying to identify the cost for the maintenance expenditures, including the administrative costs of the CDD based on the estimated costs the District is anticipating to incur. We have included the estimated costs, and there have been a few slight increases, such as for the insurance, and management fees. We are requesting a 5% cost-of-living increase to take effect starting on October 1st. By providing all of this, we are able to determine whether there is a need to have any increases. The good news for the community is that the District will be able to continue to provide the same level of services with the same assessment level and not need to have any increases. The District has the commercial side, the industrial side, and the special improvements. Those are fixed amounts, so there is nothing to change or discuss as far as obligations go. So, unless anyone has any particular questions on the proposed budget, we can move on to Resolution #2022- 02 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing. Hearing no questions, the next step the Board will need to undertake is to define when you want to set the public hearing to adopt the budget. By statutory requirements, we need to wait at least sixty days from today to try to adopt the budget, meaning the earliest that we would be able to do that would be on July 7th. The recommendation I have would be to set it for July 28th, if that works for the Board. I know that it is kind of far away, but the benefit we have is if we try to adopt it in July, we still have time in August if for any reason we have any hiccups. But, at the same time, I did not suggest July 7th because it is very close to the July 4th holiday and typically people like to take time off then. The budget public hearing will be here at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida, at our regular meeting time, which is 10:00 a.m. So, with that

being said, unless anyone would like to make any changes to that, I will fill in Resolution #2022-02 with that day, time, and location as I have just indicated for the record, and also ask the Board for a motion to approve the resolution, since that will also approve the District’s proposed budget.

On MOTION by Ms. Bello seconded by Mr. Procacci with all in favor, Resolution #2022-02 Approving the Proposed Fiscal Year 2023 Budget and Setting the Public Hearing was approved; and the public hearing was scheduled to be held on July 28, 2022 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

FIFTH ORDER OF BUSINESS	Discussion	of	Procedures	for
the Landowners Election
Mr. Hernandez: The District will have a landowner’s election this coming November. The seats that are up for election are going to be Seat #3, Seat #4, and Seat #5. Those are currently occupied by Phil Procacci, Madelyn Bello, and Al Lara. Included in the agenda package are sample copies of the agenda, proxy, ballot, and advertisement for the meeting. The agenda shows what will be discussed at the landowner’s election. The proxy can be used by any property owner to exercise another landowner’s rights. Each person will have one vote per square feet of development rights. The sample ballot shows that Seat #3, Seat #4, and Seat #5 are up for election, and every landowner attending the meeting will be given a ballot to exercise their voting rights. The advertisement will be published and inform anyone who is affected by this election will be able to attend and exercise their voting rights. All of this information is part of Section 5 of the agenda package. If anyone has any questions, I will be more than happy to answer them, but I know that most of you are familiar with this whole process.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Hernandez: Staff Reports. Mike?
Mr. Pawelczyk: The only thing that I have is the land swap with the mall dealing with the new area is finally done. I am just waiting to receive the recorded documents. The Dolphin Mall moved the ring road, so we had to do a swap and the result of that was

the CDD was getting less property back. So, that finally happened, and I am delighted to report about that. We are all very happy that it is done. Once the deeds are recorded and given back to us, we will distribute those to Luis’s office and Juan’s office. That is all I have, unless there are any questions for me.

Engineer
Status on Projects
Discussion of Proposed Dolphin Park & Ride Dedicated Bus Lanes County Project
Discussion/ Updates on Stormwater Management Needs Analysis
Mr. Hernandez: Moving on to Juan?
Mr. Alvarez: I have a few things to report about, but I will start on 110th Avenue and 17th Street. The road itself is essentially completed and functional. There are two systems that are still not functioning yet. One is the lighting system and the other is the irrigation system. They will soon be functioning. For the lighting system, we have the final inspection next week. After that, FP&L is going to put in the meter. Right now, they are still using the old lighting system. Once the system is activated, they are going to move the remaining poles. This is taking longer because of FP&L and the opening of the accounts. The accounts have been open by the city, so they are going to be paying for that. The same thing with the irrigation system. The contractor is watering the plants until the system is functional.
Mr. Procacci: Who is going to be responsible for maintaining it? The city?
Mr. Alvarez:	Once it is completed, yes.		We have a punchlist for Downrite to complete. There are some sidewalks that are cracked, so they are going to have to replace some of those. There are other minor things that have to be done. We are going to be using $435,000 for those two obligations. The wall is going to cost about $45,000 and the gate is going to be around $24,000.	I think I previously told you we were estimating around $70,000. It is going to be around $69,000 so that was pretty close. So, together we have the $435,000 and $69,000, and it is going to be around $504,000.
Mr. Procacci: Are there trees on the other side of 17th Street where they are going to be putting in the wall? I think that it adds to the quality of the development.
Mr. Alvarez: The wall is going to be done by a separate contractor. It is not going to be done by Downrite. The wall itself is fully within the city’s property. They are going

to be taking care of everything. That’s it for that project. There is a company called Breezeline that was working on 20th Street, providing utility lines. I think we were working on providing them with a licensing agreement. We received the check already. This agreement ensures that any company that wants to put in utilities will make any repairs to CDD property. The signs on 17th Street by IKEA, we had some safety issues, and those are almost completed. You may have already seen those. This was a project that was approved previously by the Board. We provided IKEA with the agreement, but have not received any comments back from them yet. They had asked us to prove that they owed the CDD $61,000 that had already been spent for certain improvements, so I provided all of the backup to them, and they agreed and were satisfied with that. So, it is a matter of them returning the agreement and paying the fee.
Mr. Procacci: What is happening with the entrance? Mr. Alvarez: The entrance on 25th?
Mr. Procacci: Yes.
Mr. Alvarez: We had a meeting with Ed Prelaz where we also met with the fountain person. Ed Prelaz is the one leading that project. They have been working on it for a while. From my point-of-view and from what I have seen, the concept has been approved, and the architect has to come up with construction plans.
Mr. Procacci: Okay. I will check with Ed on that.
Mr. Alvarez: Lastly, we want to talk about the park and ride project. As you know, there is a park and ride facility that the county constructed where people can leave their cars and take the bus all the way to downtown. The county is trying remote riding buses. This is a county project that is supposed to facilitate the traffic process in the area. From what I can see, this is going to be a 2024 project. Now the far end of the project extends into Dolphin Mall because it is a big generator of traffic, and they want to facilitate the use of the buses for people who come to shop at the mall. In order to do that, they want to provide the buses with an exclusive lane along the north outer ring road. I have had several conversations with the county and consultants, and we have identified a few items of concern. I would have to say the most important item of concern that we identified is that now today a car can come here and make a right on red, so the traffic keeps flowing. Even with that flow, they would need to eliminate the possibility of making a right on red.

So, what they are proposing is that instead of having one lane turning right, they are proposing to have two. They would only be able to move when it turns green, though. We brought that up, and they went ahead and did a traffic analysis, and they have provided us with sufficient information in my opinion that this conversion will not make the traffic worse. There will be less opportunities for traffic to go out, but every opportunity they have, more quantity of vehicles will be able to flow.
Mr. Hernandez: So, the flow will be wider. Mr. Alvarez: Yes.
Ms. Bello: So that lane wouldn’t be able to be used by regular cars, right? Mr. Alvarez: No.
Ms. Bello: What about for the buses to enter?
Mr. Alvarez: I believe the buses are going to enter on the east side.
Mr. Marrero: Yes. What they do right now, most of the buses enter from 111th and 17th. Sometimes I have seen them once in a while come in through IKEA, but that is rare. A majority of them come in from 17th, though.
Mr. Alvarez: To the bus stop. Mr. Marrero: Yes.
Mr. Alvarez: The concept is that more people will be riding the buses, so less vehicles will be there.
Ms. Bello: Is there going to be something to stop the cars from moving into the bus lanes? I can see a bus and a car both in the same lane.
Mr. Alvarez: There is going to be traffic weaving here. The buses will go right, but they will also merge.
Mr. Marrero: It is not like we have a ton of buses, so I am not worried about that. What I am worried about the line we are going to create to when you can no longer make a right turn. That line is just going to go and stop. Right now, it never stops. Especially during the holidays and very busy weekends. You constantly have a continuous flow of people making a right turn. When that goes away, that may be an issue.
Ms. Bello: Are there any stops for people to get off the bus here? Mr. Lara: No, this is just a turning lane.
Ms. Bello: It is a much bigger project, but it would alleviate a lot of traffic in the area.

Mr. Marrero: We really haven’t decided about anything yet. We are going through the process of learning. I know they want to do the core drillings, and I don’t have a problem with that, but to be honest with you, we haven’t signed off that we are going to agree to this. There are still a lot of questions that in my mind haven’t really been answered yet.
Mr. Alvarez: One of the things we talked about was that in order to alleviate traffic coming in, was maybe having the county build a roundabout. They said they would get back to us, but a few weeks later they told us they couldn’t spend money on a private street, even though the CDD road isn’t a private street.
Mr. Marrero: Once we get all of the information, we have to have somebody on our side review it and make sure it is not going to cause more traffic issues.
Mr. Alvarez: What they want to do now, if it is okay with the CDD and the mall, is to do a geotechnical investigation in six different places. They said they will take two days to do this, and they are asking me when the nonpeak hours would be.
Mr. Marrero: Short of going in when the mall is closed, if you are looking for nonpeak hours, as early as possible on Tuesday or Wednesday.
Mr. Alvarez: At what time?
Mr. Lara: At 2:00 a.m. or 3:00 a.m.
Mr. Marrero: I am assuming that they are going to spend eight hour days doing this? We don’t get busy until early afternoon, so as long as they can do it between 3:00
a.m. and 12:00 p.m., that would work well. If they need a full twelve hours, they can start earlier too after the mall closes.
Mr. Lara: You will let us know the dates they are planning?
Mr. Marrero: I had asked when they want to do this, but they have not gotten back to me yet. If they need twelve hour blocks, they can start at 12:00 a.m.
Mr. Lara: I assume they will want the night before to get ready, too? Mr. Alvarez: If they want to start late at night, what would be better?
Mr. Marrero: If they want to start late at night on Monday night, they can start as early as Monday after 10:00 p.m. I just don’t want it during the day on Monday. It can go from 10:00 p.m. on Monday through 12:00 p.m. on Tuesday, and do the same thing on Tuesday night into Wednesday.

Mr. Lara: As long as they reach out to us ahead of time. Just so we are aware.
Mr. Alvarez: They asked about utilities. In terms of utilities, the only utilities I am aware of is for irrigation?
Mr. Lara:	We also have a culvert you helped us with.	We have a couple connections there.
Mr. Alvarez: I already gave them that. Also, when we did the improvements on the ring road, we did some electrical connections here.
Mr. Lara: You have the sign and powerline there.
Mr. Alvarez: The last thing I have is about the stormwater needs analysis that the state is requiring for all CDDs. We have almost completed the analysis. It is to make sure each CDD is maintaining their stormwater systems every five years, and have the funds for that. So, we are going to reporting what the projections are for the next five years and up to twenty years from now and what we estimate the operations and maintenance for that system. They also want to know what each District has done within the last five years. The deadline for submitting this to the county is at the end of June. Are there any questions? If not, then that completes my report.

Manager
Mr. Hernandez: It seems like we will meet as-needed as we have done in the past. Based on what is going on with the construction, I don’t anticipate a need to have a meeting aside from when we will be adopting the budget in July, but I will keep the Board posted on what is going on. Juan will let me know if there is anything that needs to come before the Board before that, as well.

SEVENTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance Sheet and Income Statement
Mr. Hernandez: Moving on, the next item that we have on the agenda for the Board to consider will be the Financials Reports. Behind tab A, we have the check register, and behind tab B, we have the balance sheet and income statement. Unless anyone has any questions regarding either of those, a motion to approve the financials would be in order at this time.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor, the check register and the balance sheet and income statement were approved.

EIGHTH ORDER OF BUSINESS	Supervisors Requests
Mr. Hernandez: Are there any requests from any of the Supervisors at this time?
Hearing none, we can move on.

NINTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Ms. Bello seconded by Mr. Marrero with all in favor, the meeting was adjourned.

Pete Marrero (Aug 25, 2022 12:42 EDT)

Secretary Assistant Secretary	Chairman/ Vice Chairman

Created:

2022-08-25

By: Status:
Transaction ID:

Luis Hermandez (lhernandez@gmssf.com) Signed
CBJCHBCAABAAPV5WeNVtGm1PRy8-YmBLFYVCnfRap63c

04-28-22Minutes-BeaconTradeport
Final Audit Report	2022-08-25

"04-28-22Minutes-BeaconTradeport" History
Document created by Luis Hermandez (lhernandez@gmssf.com)
2022-08-25 - 4:25:51 PM GMT- IP address: 50.196.79.65

Document e-signed by Luis Hermandez (lhernandez@gmssf.com)
Signature Date: 2022-08-25 - 4:33:16 PM GMT - Time Source: server- IP address: 50.196.79.65

Document emailed to Pete Marrero (pmarrero@taubman.com) for signature
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Agreement completed.
2022-08-25 - 4:42:44 PM GMT