MINUTES OF MEETING
BEACON TRADEPORT COMMUNITY DEVELOPMENT DISTRICT

The  regular  meeting  of  the  Board  of  Supervisors  of  the  Beacon  Tradeport
Community Development District was held on January 24, 2019 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Phil Procacci Madelyn Bello Brett Houston Al Lara

Vice Chairman (by phone) Assistant Secretary Assistant Secretary Assistant Secretary

Also present were:

Luis  Hernandez Michael Pawelczyk Juan Alvarez
Anna Ramirez Ed Prelaz

District Manager District Counsel District Engineer District Engineer
POA/ Cushman & Wakefield

FIRST ORDER OF BUSINESS

Oath	of	Office	for  Newly

Elected

Supervisors Elected at the Landowners Meeting held on November 1, 2018 - Seat #3, Seat #4, and Seat #5
Roll Call and Pledge of Allegiance

SECOND ORDER OF BUSINESS

Mr. Hernandez called the meeting to order and called the roll, indicated the oaths of office had already been administered prior to starting the meeting in order to have a
quorum, and the pledge of allegiance was recited.

Audience Comments

THIRD ORDER OF BUSINESS

Mr. Hernandez: Moving forward, Item #3 is Audience Comments. The only audience we have today is Ed. Ed, do you have any matters that you would like to present for the Board's consideration?
Mr. Prelaz:  So I have felt for a couple years now that we really need to enhance
the area of the fountain at our main entry on 25th Street.  The walls are showing signs of

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Beacon Tradeport CDD

age and I have had in the budget for a couple years to paint them, but I think we need to take a look at a better capital investment there. The signage is really old and outdated and I think we probably need to consider something that is representative of the vast amount of money we have into this association and signature entry. I will start looking at some alternatives and will present those for funding in the next budget cycle for the CDD. Does anyone have any comments on that? Ideas? Thoughts?
Mr. Houston: Are you hiring someone to give us a design?

Mr.  Prelaz:

I  will.

I  haven't  gotten  that  far  yet.	I will  be  looking for

recommendations on that, too.
Mr. Lara:  I am assuming you will go with LED lighting? Mr. Prelaz: Yes.
Mr. Hernandez: I think what is appropriate for the Board to know at this point, and this is a matter I started speaking to Ed yesterday about, there are two items that need to be separate and it needs to be kept clear for the record. One is the fact that the District has an agreement with the Association for the maintenance. Right now what we are discussing is a capital improvement, and that is what establishes the difference. It is my understanding that there is no clear definition as to the intent of what is to be done. The only part that people really know is that the area is asking for improvement, so let us work together to find what will be those improvement costs and so on and we will come back to the Board. At this point, the part that I thinl<: is appropriate for the Board to be aware of is that a request has come for a project that is being asked to consider.
Mr. Prelaz: So as Luis was saying, the capital piece will be one part and the Association will take over the maintenance. One of the things to consider is doing something to the current wall, but right now I want to take a look at all ideas and thoughts and present the Board with diff erent alternatives.
Mr. Pawelczyk: If the Association is going to present us with an architect or designer, that is professional services under the Consultants Competitive Negotiation Act. If the design services are more than $35,000 or the actual cost of the project is more
than $300,000, it has to be bid out and you'll need to talk to Luis before you do anything.

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Mr. Prelaz: Okay. I highly doubt that we will be talking about those kind of numbers, but I hear what you are saying and will be sensitive to that.
Mr. Pawelczyk: My only caution is if you are going to do anything, talk to Luis first to coordinate and make sure. Since we are funding it, or may be funding a portion of it and it is the CDD's property, we need to make sure that we are cognizant of the procurement laws. That is all.
Mr. Alvarez: There used to be an overflow to the canal and when they did the side
slopes of the canal, they cut that off.

Mr.  Prelaz:

That is a great idea.	We probably  need  to take a look at the

implications of that at the same time. Thank you.
Mr. Hernandez:  Alright.  Thank you very much.  I just want to indicate for the record that Mr. Procacci has joined us by phone.
Mr. Procacci: Good morning, everybody.
Mr. Hernandez: Good morning, Phil. At the same time, I want to indicate that the oath for Mr. Procacci has already been taken care of prior to this meeting.

FOURTH ORDER OF BUSINESS

Organizational Matters

A.  Consideration of Resolution #2019-01Canvassing and Certifying the Results of the Landowners Election
Mr. Hernandez: Continuing with the agenda Item #4 refers to Organizational Matters and the first part you are going to be finding under tab A is Resolution #2019-01. What this resolution presents is the results and casting of the landowners election. As a result of that, Phil and Al received 111votes and Madelyn received 110 votes. Based on that, Phil and Al will be serving four year terms and Madelyn will serve a two year term. With that being said, unless anyone has any questions, a motion to approve Resolution
#2019-01would be in order.

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On MOTION by Mr. Lara seconded by Ms. Bello with all in favor Resolution #2019-01 Canvassing and Certif ying the Results of the Landowners Election was approved.

Beacon Tradeport CDD

January 24, 2019

B. Consideration of Resolution #2019-02 Electing Officers
Mr. Hernandez: Moving forward the next item you have for consideration, every time there is an election, it is required by Statute to have an election of officers. What Resolution #2019-02 will do is allow you to elect the slate. Prior to the elections, Pete was Chairman, Phil was Vice Chairman, and the remainder of the Supervisors being Madelyn, Al, and Brett, were Assistant Secretaries. At the same time, you have Patti Powers from my office as Treasurer, I am Secretary, and Rich  Hans from my office was also an Assistant Secretary. At this point, the Board can reelect and change any of the positions of the Supervisors or elect the same slate of officers. It is just for you to define how you want to do it. Prior for you to have any discussion, the part I do remind all of you is that all Supervisors have exactly the same powers.   The reason to have a Chairman or Vice
Chairman is for purposes of signatures.

FIFTH ORDER OF BUSINESS

Approval  of  the Minutes  of  the
September 6, 2018 Meeting

Mr. Hernandez:   Moving forward then we have Approval of the Minutes of the September 6, 2018 Meeting. This would be the time to make any changes, corrections,
additions, or deletions. If there are none, a motion to approve them would be in order.

SIXTH ORDER OF BUSINESS

Staff Reports

A. Attorney - Land Swap Agreement for Inner Ring Road Modifications (is it ready for consideration?)
Mr. Hernandez: Moving forward to Staff Reports. Mike?
Mr. Pawelczyk:  The only item I have to report is the one that is on the agenda. We
are not asking the Board to take action on this yet, but a while back before the mall's holiday season, Pete Marrero and I spoke about a land swap issue that was necessary as

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On MOTION by Mr. Lara seconded by Ms. Bello with all in favor the Minutes of the September 6, 2018 Meeting were approved.

On MOTION by Mr. Houston seconded by Mr. Lara with all in favor Resolution #2019-02 Electing Officers was approved; and the Board retained the same slate officers.

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a result of the restaurant improvements that were at this point not so recently done and were initially part of the bond project and the garage if you recall. Anyway, that portion of the bond project never really went forward, so there was no conveyance of real estate, but this is one of those items that Pete and I realized we do need to clean up because the land actually changed and the land ownership actually changed. So we are going to do a land swap agreement similar to what we did when Bass Pro was done, we had to redo some roadways there. The result of the land swap will be that the District is going to come out on top is the best way I can explain it because the District is going to get a little more land than what we are giving up or have given up because the construction is already done. So this is a cleanup item and this form of agreement is the same form of agreement that we utilized with the Bass Pro deal. Pete has forwarded it a while ago to Taubman for review and has yet to hear back from them with some definite comments, so this is just an item we figured we would bring back after the holidays are over because we know it is a crazy time here for the mall. So just expect to see this on a future agenda. There is no need to approve it now because I want to wait and make sure everybody else is on board particularly with the mall associates, or Taubman entity. That is an update on all of that and you can expect to see it again in the future. Otherwise I don't have any
comments or anything else, unless the Board has any questions for me.

B.
1)

Engineer
Discussion of Storm Water Flooding at N.W.115th Avenue, N.W. 20th Street, and N.W. 114th Avenue Report
Update on the Status of Other Projects

2)

Mr. Hernandez:  Juan?
Mr. Alvarez: Yes. I have several things to report on. The first one would be the reconstruction of the outfall that was accidently destroyed by the construction of IKEA. Let me pass around the construction plans for restoring the outfall that have already been completed. I am just passing these around just for you to refer to and I sent Phil a copy of these plans so if he wants to look at that he can. You can see from the beginning, IKEA and their engineer, Kimley-Horn recognized that they should not have demolished that
outfall and they are willing to pay for the reconstruction of that.

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January 24, 2019

Mr. Prelaz: Let's talk about that. At one point I thought they had asked us if we would consider a cost sharing. Have you had further discussion with them about that because you said that they have agreed to pay for it?  Is that still on the table?
Mr. Alvarez: No, they are going to pay for all of it, but the original outfall was a 24 inch pipe. I noticed that there is another 24 inch pipe coming into the junction so I thought it was better to just make it bigger, instead of 24 inch reconstruct it as a 36 inch outfall, which will have a lot more hydraulic capacity. I have this in writing from their engineer that they are going to do all of the costs except for the cost of the over-sizing upgrade, which he estimates to be $1,500. The idea is that they want to permit this right now. In fact, I have with me the applications for construction and the applicant is going to be the CDD since it is going to be within the CDD. After the meeting I will ask somebody with authority, the Chair or Vice Chair to take care of that.
Mr. Prelaz: Just to remind some people that don't have the full background, we have traced this issue to some significant flooding in the area, especially during heavy rainfalls. We discovered this recently that even though the IKEA project was completed a few years ago.
Mr. Lara: Juan, if you want to leave it with me I will make sure Pete gets it when he gets back.
Mr. Pawelczyk: We can actually go ahead and do a motion today if you would like, a motion authorizing the District Manager or any member of the Board to execute the permit applications and related materials associated with the IKEA improvement.
Mr. Alvarez: The city will most likely ask me for a resolution from the CDD as to the slate of officers just to prove that.
Mr. Hernandez: Yes, we have that and just approved it. Mr. Alvarez: Okay, great.
Mr. Hernandez: So a motion would be appropriate so if the county were to request the part of the minutes where the Board has authorized appropriate officials to execute
the document would be necessary.

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Mr. Alvarez: Very good. I have another drawing to pass out to everyone. Now this drawing shows the two phases of drainage maintenance that we have done so far. If you remember, I think it was last year or the year before the Board decided to increase the budget for drainage maintenance to about $120,000 per year. So we did the red portion of Dolphin Mall the first year. That cost about $120,000 and what you see in yellow is the second phase we have done. This includes the area that Ed was ref erring to where we noticed a lot of flooding. The CDD has spent about $80,000 more-or-less. So we need to start working on the next phase, which can be any other area and the timing for the funding is probably going to be something we have to work with. I was talking to Ed before to see if he had any other complaints within the District to see if we could focus on that area next, or the Dolphin Mall if you have any issues over here on the northern part we can consider that.
Mr. Prelaz: And I indicated to Juan that none of the other areas have indicated an issue.  The ones where we had issues have already been addressed.
Mr. Lara: We still have intermittent issues on the north end. Mr. Prelaz: So I would consider that to be the next phase.
Mr. Alvarez: Okay. Very good. As part of this investigation that we did with the
yellow, we found out about the outfall, which is being repaired right now, or it is going .

to  be  reconstructed.

We  also  found  some  issues  on  20th  Street.

Some  of  the

communication companies did some horrible things in there and the District has been experiencing flooding on 20th Street because of this situation. The area is near where it approaches 112th. They did damage the pipes.
Mr. Houston: Do we know who is responsible for that?
Mr. Prelaz: No. We actually did some investigation and weren't able to find out. We reached out to all of the owners that could have possibly been connecting, but

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On MOTION by Mr. Houston seconded by Mr. Lara with all in favor the Board authorized the appropriate District officials to execute the permit applications and related materials associated with the IKEA improvement.

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basically nobody had any records. These probably date back eight to ten years so they just did not have records of that. So Juan has agreed to provide us with a proposal that would do the investigation and research everything to take care of this.
Mr. Lara: We have AT&T onsite activated without reaching out to us. We stopped
and got them off the site, but it took a while.

Mr.  Prelaz:

I reached  out to all of  the landowners  indicating the issue of

procedures and protocol for getting these things properly  approved, permitted, and reviewed by the CDD and Association in order for any of these people to do work in the common areas out there. I have indicated that they will be stopped and it will cause delay in their project. I am not sure how much cooperation I am going to get on this because it seems like it is a never-ending battle and we all just have to keep our eyes out for work like this being done.
Mr. Lara: We understand that if they are onsite and none of us have heard about it, they are out. Just very simply you can call Sweetwater Police. Just so you know. That is safer legally. They can come complain later. They have to notif y us. It is very simple. Mr. Alvarez:	Yes.	There have been other companies that have followed the procedures of the CDD. They have presented their plans, we have given them as-builts
and all of that, but these guys didn't come to us.
Mr. Prelaz: Juan, have you had an opportunity to prepare a proposal for the remedy to this?
Mr. Alvarez: This is what I was thinking about doing, preparing a set of plans because these pipes are going to have to be reconstructed and once we have applied for a permit for reconstructing those pipes, all of the utility companies are going to come out and mark their utilities so at that point and time we will find out who it was and maybe assign some responsibility because they are going to have to do something with that. To prepare the set of plans I think we are going to first need to do a survey of that area, and I think if you authorize me for a limit of $5,000 or something like that, I could bring in a surveyor and survey that piece of land now.  We could use that survey as a base for
creating a set of construction plans similar to what IKEA did.  I think the whole thing

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between design and survey and all of that, I don't think is going to cost more than $25,000 so if you want to consider that or if you want me to present a formal proposal, or if you want to consider a not-to-exceed amount, we can work around all of that.
Mr. Hernandez:  Let's do it in steps.  Let's do the first one, a survey not-to-exceed
$5,000. Do I have a motion for that matter?

Mr. Hernandez:  Now the cost for the provided remedy to what is creating the damages in the drainage system, you believe can be fixed.
Mr. Prelaz: The Telecom or other providers have penetrated the drainage pipes. Mr. Houston: How big are those pipes?
Mr. Alvarez: They are 18 to 24 inch. Mr. Houston: So they are solid pipes?
Mr. Alvarez:  No, some of them are french drains and some of them are solid pipes.
The cross drains are solid, but the longitudinal ones aren't. Most are french drains.
Mr. Hernandez: And what you are saying is you estimate to repair those will cost what amount?
Mr. Alvarez:  No, the estimate was to design and prepare a set of construction drawings, including the survey should not cost more than $25,000.
Mr. Hernandez:  So let's do it for the plans and preparing what is necessary to fix the problem not-to-exceed $20,000.
Mr. Lara: Juan, didn't you say $25,000?
Mr. Hernandez: We already approved $5,000 so now I am doing the other $20,000.

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On MOTION by Mr. Houston seconded by Ms. Bello with all in favor  the  Board  authorized  a  not-to-exceed  amount  of
$20,000 to prepare the construction drawings and design to help alleviate the flooding issues.

On MOTION by Mr. Houston seconded by Mr. Lara with all in favor the Board authorized a survey to be performed not­ to-exceed the amount of $5,000 for the area of 20th Street and 112th Avenue where there is flooding due to damaged pipes.

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Mr. Hernandez: What else do you have?
Mr. Prelaz: Juan, do you have any idea of a timeline for the topography and survey and also your creation of the plans? Maybe a general guideline we can track?
Mr. Alvarez: I would say maybe a month to do the survey and another month to do the plans.
Mr. Hernandez: So Juan has been authorized to get a definition of the area with the survey to define what piece of property needs to be included. Based on that, he is going to be creating plans and providing a solution. Based on that, he will be able to give us an estimate and he will come back to the Board with how to get the solution, meaning with it if we need to hire any type of vendors, he will come with the solution of vendors and so on and so forth. So far what the Board has authorized is to define the problem, identify it, measure it, and come back with a solution.
Mr. Prelaz: Does he have to engage for his services for the construction drawings, engage in a contract with you?
Mr. Lara:  He already is.  He is the District's engineer.
Mr. Prelaz: Okay. So this is just an extension of the work he already does. Mr. Hernandez: Yes. He is the CDD's engineer.
Mr. Alvarez: Okay. Now in talking about irrigation, the pump station that serves the industrial park covers the entire industrial park, plus the Procacci ten acres outside of the District.  Because Alvarez Engineers does the reporting of the water usage to
S.F.W.M.D., we have noticed an excessive amount of water and the pump is running a

lot.	So what happens is there is probably  some leakage inside properties that connected to the water main.
Mr. Prelaz:  Not the Association.	He is saying the individual landowners,
buildings tap off the main water line.

are

the

Mr.  Alvarez:

Correct.	Recent irrigation, which is under  contract with

the

Association, serves around 30% of those parcels so they know they are not leaking water

inside those.

It is eventually going to go to 60% of those parcels and find out what is

happening inside the properties. The idea would be that once we find out the schedules

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January 24, 2019

of those properties, there is probably going to be a need for putting in a valve at the property lines of these properties so that valve remains closed and will only open at the time they are supposed to be irrigating so if they have leakages inside it will not affect us. We want to give that task to Research Irrigation, but I am not sure if that is going to be under your budget, Ed, or how it will be.
Mr. Prelaz:  Let me get a number and we will decide how that should be handled. I have been trading emails with Research Irrigation and have had some discussions on how to tackle this program. I don't know. Do you have some initial feedback as to whose cost it should probably be? Again, it is kind of a fine line here, but I guess it would be the Association and Research Irrigation to maintain and make all of the repairs for the irrigation coming from the pump to the Association and I guess the line of marking is the Association and then you have all of those individual transitions where you go into the individual properties.  I don't know but I guess it is probably an Association cost?
Mr. Alvarez: The Association is in charge of the distribution system and the CDD is in charge of the pump station itself.
Mr. Hernandez: Correct. The reason behind it is the definition of the use. If the District was the one in charge of the entire system, it can only pay for whatever is public, meaning with it we cannot have connections going to serve private properties. In order to avoid anyone coming and questioning how it is being done, the pump works for the public and the Association defines the use for the private part and how the costs need to be maintained. We as the CDD are not involved with anything that is being done in the private property. Therefore the quick answer to what is being discussed is the District as of right now does not have anything in its budget for any costs associated with irrigation and if it were to have part of it, it can only be given for anything that is being done within public property.
Mr. Prelaz: The 2019 budget has not been proposed or approved for the Association and probably won't be until the annual meeting, which will be in March or April, so I will have those costs at that point.  Either way, the landowners will be paying
their pro-rata share of the cost, so we might as well just run it through the Association.

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January 24, 2019

Mr. Hernandez:  Not only that, probably what is important for them to know is that nothing is being charged to them through the CDD so there is no duplication of costs, which is something that at the end of the day, any property owner will be concerned with. Mr. Alvarez: The Dolphin Mall is going to do some drainage improvements in the garage. Just for inf ormation, I will pass around these plans. The Dolphin Mall has been experiencing some flooding inside the garage and it is affecting the electrical room. So their consultant, Consulting Engineering Scientists, have come up with a solution and I have been in contact with Dolphin Mall so they have been keeping me abreast of the solution and I think it is a good idea.  I gave them some comments and I noticed their
engineer has already implemented them.
Mr. Lara: We have bidder's meeting in another week. That includes you schedule­ wise if you want to be included.
Mr. Alvarez: I think there is probably going to be a revision to the easement. The new pipe is going to have to be covered by a new easement so it is probably going to be something we should have. The other thing, I am not sure if it is going to be funded by the Dolphin Mall or the CDD.
Mr. Lara: Once I get prices in-hand, we will discuss that at that point. The bid meeting is next week and I have to give them a week after that to present actual numbers. If we need to present it to the Board, we will cross that bridge.
Mr. Hernandez: Yes. It is precisely the point of having this meeting today, so we know exactly what is going on. The new year has started, let's define everything that is going to be taking place so everyone knows what is going on.
Mr.  Pawelczyk:     The  pipe   for  the   drainage   improvements   will  be  CDD
improvements once they are done so if the Dolphin Mall does them, they will convey

them  to  the  District.

It might  behoove  the  Dolphin  Mall,  since  it  is  a  District

improvement, if the CDD is not going to fund it, contribute and let the CDD do the project because then there's no sales tax, and once the project is done, if it is within private property, if we have that easement area, we will need the drainage easement. Itwill just
be a simple drainage easement. That is one way to do it.

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Mr. Alvarez: Since we haven't met, that is why I am bringing all of these items up, which are inf ormative, but not moving forward yet. There is a pending invoice that we sent to IKEA, if you remember, there is a development agreement between the CDD and IKEA to contribute a maximum of $61,425 for roadway improvements because IKEA has contributed a lot of new traffic and there was a traffic study done. Maybe I didn't communicate very well with you, but you sent that invoice to IKEA for the full $61,425 and they are asking for backup for that amount. It should have been much less I have found out because the traffic study showed what IKEA's contribution would have been for the short-term improvements that have been done in the intersection so it is quite a bit less. The $61,425 also included the reconstruction of the intersection of 117th and the outer ring road. They paid for 100% of that. I don't know exactly how much they paid, but that was part of the $61,425. These are the things I have been able to find out. I have done research to provide the information and I am going to put these things together and get with them or contact them by phone and we will have to adjust that invoice.
Mr. Hernandez:  I have no problem with that. Just keep me posted.
Mr. Alvarez: Again, this is an inf ormative item. The last thing I have is about the offsite improvements on 110th Avenue and 17th Street. We have permits for drainage, permits for pollution control, and permits for Sweetwater since they have approved the
concept and the water and sewer concept, but we don't have yet permits from the traffic

division  of  Miami-Dade  County,  nor  from WASA.

Miami-Dade County, we have

submitted to them five times already. The last time was last week. They keep coming up with new comments. The latest ones were that they asked us for full signalization plans, traffic signalization, even though we are only replacing the loops. So we had to come up with that and just resubmitted so hopefully 45 days from now they won't come up with something else new because it is just making us engineers look bad. WASA is familiar with what we are doing. We had a meeting with them two weeks ago and we have already revised the plans and we have coordinated with your engineer on some minor things, which I can explain to you after the meeting.
Mr. Houston: Okay.

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Mr. Alvarez: So we are going to submit either today or tomorrow to WASA.
Mr. Houston: We met with WASA and had a little misunderstanding, but we corrected it. What do you think about Miami-Dade County traffic?
Mr. Alvarez: Every time we submitted, we have addressed the comments. If he wouldn't come up with new ones, it would be moving quicker.
Mr. Houston: I think at a certain point we might need to engage an expeditor. Mr. Hernandez: Now let me ask you, based on your experience, is it better for the
District at this point to give some time and wait for them?
Mr. Houston: Yes. I will get with Juan about it. If I feel I need something, I will come back to you guys.
Mr. Hernandez: The District still has two meetings a month if needed.
Mr. Procacci: Brett, do you think that we need to get our friend involved in things again? It is certainly affecting you immediately. I suggest that we try to get this thing done. The longer things kind of go like this, more people stick their finger in the pie if you know what I mean.
Mr. Houston: Yes. I would like to go ahead and get resolution today or some kind
of unofficial permission to engage an expeditor on this last approval.

Mr. Hernandez:   The same amount that was being done last time, like maybe not-to-exceed amount of $10,000?
Mr. Houston:  Yes.  Not-to-exceed.
Mr. Hernandez: Yes. And you will have the discretion if we need to. Mr. Procacci: Are we using the same person?
Mr. Houston: Correct.
Mr. Procacci:  Okay, good.
Mr. Alvarez:  Maybe he can contact me so I can bring him up-to-speed? Mr. Procacci: Yes, definitely.
Mr. Houston: Can you go ahead and do that, Phil? Put that together? Mr. Procacci: You want me to contact him and have him call Juan?
Mr. Houston: Correct.

a

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Mr. Procacci:

I will send him an email right now and copy you and Juan on it.

Am I allowed to do that, or no?
Mr. Hernandez: Yes, sir. You are allowed. The motion I would need from the Board would be authorizing not-to-exceed $10,000 for the use of an expeditor as part of the offsite improvements pending definition of what we are discussing now so it will give the authority to the appropriate officials to move forward.
Mr. Pawelczyk:   Phil, just  copy Juan and Luis and then Luis can distribute that
inf ormation to the Board.

Mr. Alvarez:  I think that is all I have, unless anyone has any questions, of course. Mr. Lara: Juan, do you want me to email you the list of bidders?
Mr. Alvarez:  Yes, keep me in the loop.  I may not have to attend the meeting, but definitely keep me in the loop.
Mr. Hernandez:  Any other questions or comments for Juan?  Thanl( you very
much, Juan. Keep me updated and whatever I can do to help would be my pleasure.

C. Manager - Mosquito Report
Mr. Hernandez: Moving forward, under Manager, we just included a copy of the latest mosquito control report the District received. Keeping everybody posted, the District does have an agreement for 12 services a year and as it was explained back at the time we entered into the contract, the cycle of the mosquito is 20 - 21days so the idea would be to have two services per month more-or-less. During the winter months, if you can call it that, pending on the amount of mosquitos that are perceived, the District has taken advantage of not doing some  mitigations so those can be used during the summertime.  So far we have been successful. The last service was done in October so
we have right now in storage November, December, and January, and it is our hope that

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On MOTION by Mr. Lara seconded by Mr. Houston with all in favor the Board authorized the appropriate officials to move forward to hire an expeditor to help with the offsite improvements; not-to-exceed the amount of $10,000.

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the cold weather is going to be prevailing until the month of February and if we can do that as we did last year, we will be able to have service every 22 days in the summertime. So with that being said, we will keep you posted. Just for the record, the Dolphin Mall is helping the District make sure that population of mosquitos is not affecting people. As part of the services they check on the lakes and see how the population of mosquitos is
acting, but if anyone sees anything, please keep me posted.

SEVENTH ORDER OF BUSINESS

Supervisors Requests

There not being any, the next item followed.

EIGHTH ORDER OF BUSINESS
Approval of Check Register
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving forward to the Financial Reports, tab A contains the check
register, and tab B has the balance sheet and income statement.  Unless anyone has any questions in regards to the financials, a motion to approve them would be in order.

NINTH ORDER OF BUSINESS

Adjournment

Mr. Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.
Mr. Prelaz: I have one small item I need some help on.  For four years I have been trying to get the road at the intersection of 117th and 25th repaired as you round the corner around the stoplight heading north. The City of Sweetwater has promised me they are going to take care of it, but the grade is low and it is going into the swale so there are a lot of drainage issues there when it rains and the grass is all torn up.  It is very unsightly. I don't know if anybody has any communication or point-of-contact with the City of Sweetwater  that  they  might  be  able  to  help  me  to  address  this.    I can forward  the
correspondence I have sent so far. Anybody have any ideas on how I can get answers?

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On MOTION by Ms. Bello seconded by Mr. Lara with all in favor the check register and the balance sheet and income statement were approved.

Beacon Tradeport CDD

January 24, 2019

Mr. Alvarez:  That is a city right-of-way, right? Mr. Prelaz: Yes.
Mr. Lara: Have you spoken to Eric Gomez?
Mr. Prelaz: No. I have not. I have been working with somebody else in the department. Should I speak with Eric?
Mr. Lara:  I would suggest you speak with Eric Gomez directly.
Mr. Prelaz: Okay. Do you have his contact info? I will reach out to you later for that. Let me give that a shot because the other guy is not working. Thank you.
Mr. Houston: There is another guy in the city, we should really get these city guys back to our meetings on a regular basis.
Mr. Hernandez: We keep sending them emails. They were invited. Mr. Lara: Robert sometimes comes.
Mr. Prelaz: Robert is actually the one I had been communicating with. Mr. Houston: But Robert isn't getting it done?
Mr. Prelaz: No. Ithas been four years. I know he hasn't been there the whole four years, but he has been there for a couple and he keeps telling me it is going to be done, but it hasn't been yet.
Mr. Houston: I will mention to him and if it is coming from me hopef ully he will respond, but Eric is definitely the public works guy.
Mr. Hernandez: Unless anyone has any other District issues to discuss, a motion
to adjourn the meeting would be in order.

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On MOTION by Mr. Houston seconded by Mr. Lara with all in favor the meeting was adjourned.