MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on October 27, 2022, at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero	Chairman
Phil Procacci	Vice Chairman
Madelyn Bello	Assistant Secretary
Brett Houston	Assistant Secretary
Al Lara	Assistant Secretary

Also present were:

Luis Hernandez	District Manager
Michael Pawelczyk	District Counsel
Juan Alvarez	District Engineer

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
Mr. Hernandez: We do not have any audience members here with us today in person or virtually. We are logged in and no one else has joined us, so we are not skipping this item, it is just there is no audience to provide any comments.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
August 25, 2022 Meeting
Mr. Hernandez: Moving on to the next item on the agenda, we have Approval of the Minutes of the August 25, 2022 Meeting. This would be the time to make any changes, corrections, additions, or deletions. If there are none, then a motion to approve the minutes would be in order at this time.

On MOTION by Mr. Lara seconded by Mr. Marrero with all in favor, the Minutes of the August 25, 2022 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Ratification	of	Small	Project
Agreement with Raptor Vac- Systems, Inc. (Storm Drain Cleaning – Dolphin Mall Phase 3)
Mr. Hernandez: Moving on, the next item we have is Ratification of the Small Project Agreement with Raptor Vac-Systems, Inc. (Storm Drain Cleaning – Dolphin Mall Phase 3). This is the entity the District is using for cleaning the drainage. Unless anyone has any questions, as you can see a copy of the fully executed agreement has been included in your agenda packages, and I will be asking the Board for a motion to ratify it so it will be included as part of the District’s records.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor, the Small Project Agreement with Raptor Vac-Systems, Inc. (Storm Drain Cleaning – Dolphin Mall Phase 3) was ratified.

Mr. Hernandez: They are going to be starting to do the work at the beginning of November I believe.
Mr. Alvarez: Next week. They are moving in next week.

FIFTH ORDER OF BUSINESS	Consideration	of	Engagement
Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2022
Mr. Hernandez: Moving forward, the next item we have is Consideration of Engagement Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2022. I have reviewed the engagement letter and the amount is the same as what was presented to the Board and Audit Selection Committee. Based on that, the recommendation from staff is to move forward and approve the engagement letter, which will also authorize the appropriate District officials to execute it.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor, the engagement letter with Grau & Associates to perform the audit for fiscal year ending September 30, 2022 was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Hernandez: Moving forward to Staff Reports, Mike?
Mr. Pawelczyk: It has been kind of quiet. I think the only thing we were working on recently was this agreement with the Raptor Vac-Systems. Other than that, nothing else to report, unless anyone has any questions for me.
Mr. Hernandez: Hearing no questions for Mike, we can move on.

Engineer – Status on Projects
Mr. Hernandez: Moving on to you, Juan?
Mr. Alvarez: Yes. You will remember that we discussed the restoration for the pavement markings in the industrial park. I spoke to you about it at the last meeting. It is a $50,000 project for restoring all of the pavement markings in the industrial area. We prepared plans and we bid the job. Four contractors responded and we interviewed them. We think they are all qualified, but the best price was AA & E, Arrow Asphalt & Engineering. They are an experienced firm, and they came in with a cost of $39,358.30, which is below what we projected. There are going to be some additional costs with permitting and engineering, but it is within the price I had presented to the Board. So, if it is okay with all of you, we can move ahead and prepare a small project agreement with AA&E so that we can proceed.

On MOTION by Mr. Procacci seconded by Mr. Marrero with all in favor, a small project agreement was approved with Arrow Asphalt & Engineering was approved.

Mr. Alvarez: The project on 116th Avenue and 17th Street, as you may know, I have been working with the city and the contractor. The city had some punchlist items, some replacement of sidewalks, and things like that, which have been taken care of. The

final inspection with the city is going to take place next week. Also, we have the water main that has been constructed, and that will finally be accepted by WASA. Everything is done, so there is no reason for them not to accept it. Once those two things happen, the final inspection and the acceptance by WASA, then we can formally complete the project to the city to maintain. And then the final release of retainage to Downrite will be released. We will be approving that once it is finalized.
Mr. Procacci: And the landscaping, as well?
Mr. Alvarez: The landscaping, the concept is that the landscaping care is going to be turned over to the city.
Mr. Procacci: What if that plan doesn’t work?
Mr. Alvarez: Well, the landscaping needs to be maintained by an entity that owns that space.
Mr. Houston: The city is not likely going to maintain it, so I went out and got a proposal from the company that does the CDD. I am going to submit it to the mayor and tell him they do it because I don’t think they are going to maintain it otherwise. We are dealing with the city constantly because there is a lot of debris on the road that they claim to clean, though they aren’t cleaning it, so there is this whole conversation we are having with them about giving them this great road that they need to maintain. We are going to push them on sweeping and maintaining the area. Juan had a conversation with one of the city maintenance guys and they even told him they were not going to maintain or clean it. That was my comment because that is what I have been dealing with. The city doesn’t really care, but we are going to make them care and we are going to push pretty hard. The next issue that Phil, Juan, and I talked is on the wall we are doing for the city. We had asked the city if we wanted to push the wall back about two feet from the sidewalk so we could do nice landscaping, but the technical guy told us not to, it needs to be right next to the sidewalk. So we are working on that.
Mr. Procacci: When is the wall going to be constructed?
Mr. Alvarez: We expect the contractor to sign the proposal soon. One thing that needs to be understood is that the wall is a separate project with separate permits and all of that from the roads. The city cannot say they will not accept the road because the wall is not completed.

Mr. Hernandez: What I am understanding is not part of the road project, so can the CDD still turn over the road even if the construction of the wall is put on hold?
Mr. Alvarez: Yes.
Mr. Procacci: I don’t think the timing of the wall is as critical. Mr. Houston: So, we might want to put it on hold for now.
Mr. Hernandez: Anything else, Juan? Mr. Alvarez: No, that is all that I have.
Mr. Pawelczyk: Do you need a motion to convey those improvements to the city?
Mr. Hernandez: Yes, that would be wise so we would not need to have a meeting just for authorizing the conveyances of the roadway project.
Mr. Pawelczyk: Then I think there needs to be a motion authorizing the appropriate District officials to execute any necessary conveyance documents associated with the City of Sweetwater roadway project; subject to final verification by the District Engineer.

On MOTION by Mr. Houston seconded by Mr. Marrero with all in favor, the Board approved for the appropriate District officials to be authorized to execute any necessary conveyance documents associated with the City of Sweetwater roadway project; subject to final verification by the District Engineer.

Mr. Hernandez: Thank you very much. We are trying to be as proactive as we can and having a meeting just for a motion like that is not our intention. Unless anyone has any questions for Juan, we can move on.

Manager
Mr. Hernandez: Under Manager, I just need to report that the District has not received any more funds from the city, nor have they provided any additional information on anything that is ongoing.
Mr. Houston: I keep an eye on every project, and there are a couple that are getting ready to launch. I will notify you when that happens because I am sure they won’t.
Mr. Hernandez: Thank you. Unless anyone has any questions for me, we can move on to the next item. Hearing none, we can.

SEVENTH ORDER OF BUSINESS	Financial Reports
Acceptance of Check Run Summary
Acceptance of Balance Sheet
Mr. Hernandez: The next item we have is the Financial Reports. Tab A contains the check run summary, and tab B has the balance sheet. Unless anyone has any questions on either, I will be asking for a motion to accept them at this time.

On MOTION by Ms. Bello seconded by Mr. Marrero with all in favor, the check run summary and the balance sheet were accepted.

EIGHTH ORDER OF BUSINESS	Supervisors Requests
Mr. Hernandez: Are there any requests from the Supervisors? Hearing none, before we adjourn, I just want to remind everyone that next week we are going to be having a landowner’s election. It is only a landowners election, not a regular Board meeting since we already had this meeting today since as we get closer to the holidays it is not always the best time for the CDD meetings, but we do have a meeting scheduled in December if we determine we need it. If anyone needs any additional information regarding the landowner’s election, just let me know.

NINTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor, the meeting was adjourned.

Pete Marrero
Pete Marrero (Jan 26, 2023 12:52 EST)

Secretary Assistant Secretary	Chairman/ Vice Chairman

Created:

2023-01-26

By: Status:
Transaction ID:

Luis Hernandez (lhernandez@gmssf.com) Signed
CBJCHBCAABAApSceYzUGD5nBVGQZRZAriB_G3zaR4Sq8

10-27-22Minutes-BeaconTradeport
Final Audit Report	2023-01-26

"10-27-22Minutes-BeaconTradeport" History
Document created by Luis Hernandez (lhernandez@gmssf.com)
2023-01-26 - 5:20:35 PM GMT- IP address: 50.196.79.65

Document e-signed by Luis Hernandez (lhernandez@gmssf.com)
Signature Date: 2023-01-26 - 5:29:55 PM GMT - Time Source: server- IP address: 50.196.79.65

Document emailed to Pete Marrero (pmarrero@taubman.com) for signature
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Email viewed by Pete Marrero (pmarrero@taubman.com)
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Document e-signed by Pete Marrero (pmarrero@taubman.com)
Signature Date: 2023-01-26 - 5:52:43 PM GMT - Time Source: server- IP address: 174.211.97.121

Agreement completed.
2023-01-26 - 5:52:43 PM GMT