MINUTES OF MEETING BEACON  TRADEPORT
COMMUNITY  DEVELOPMENT  DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on November 4, 2021 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero Madelyn Bello Al Lara
Brett Houston

Also present were:

Luis Hernandez Michael Pawelczyk Juan Alvarez
Ed Prelaz Jeff Lapidus

Chairman
Assistant Secretary Assistant Secretary
Assistant Secretary (by phone)

District Manager District Counsel
District Engineer (by phone)
POA/ Cushman & Wakefield (by phone) Procacci (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Audience Comments
Mr. Hernandez: Moving on to Audience Comments. Ed, is there anything that you need to present to the Board?
Mr. Prelaz:  No, I am good.  Thank you, Luis.

THIRD ORDER OF BUSINESS	Approval  of the Minutes  of the
July 22, 2021 Meeting
Mr. Hernandez: Moving on to the next item on the agenda, which is Approval of the Minutes of the July 22, 2021 Meeting. A copy of the minutes was provided in the electronic agenda files you were provided with, both via emailed previously and also on the tablets. With that being said, unless anyone has any questions, comments, additions, or deletions to the minutes, a motion to approve them would be in order at this time.

On  MOTION  by Mr.  Lara  seconded  by Ms. Bello  with ;cillin I
favor the Minutes of the July 22, 2021 Meeting were appro

FOURTH ORDER OF BUSINESS	Consideration  to  Continue  the
Irrigation	Pump	Maintenance Contract
A.  Original Contract with Irrigation Craft, Inc.
New Proposal with Total Irrigation Management, Inc.
Mr. Hernandez: Item #4 is about the irrigation pump maintenance contract. It was originally with Irrigation Craft, Inc., but they have merged with Total Irrigation Management, Inc. Since there is a change in the name of the entity, we will need to enter into a new agreement. We have provided a copy of the original agreement and the proposal they have sent to us. It is the same information in the prior contract, though there is a slight increase in the amount in the budget. Based on that and after a discussion with the District Engineer, the recommendation is to move forward with an agreement with Total Irrigation Management, Inc.  What would be the next step, Mike?
Mr. Pawelczyk: There are few things you can do. You can amend the contract in place of the proposal, or you can do a new irrigation pump maintenance agreement, acknowledging that this one has been cancelled because Total Irrigation Management, Inc. acquired Irrigation Craft, Inc. So, ii would just be a motion to enter into a new irrigation pump maintenance agreement with Total Irrigation Management, Inc. based on the proposal included, which would also include a cancellation on the prior agreement.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor a new irrigation pump maintenance agreement with Total Irrigation Management, Inc. was approved.

FIFTH ORDER OF BUSINESS	Update on the status of collection
as per the lnterlocal Agreement with City of Sweetwater (support information included)
Memorandum
8.  Ordinance
C.  Amended and Restated lnterlocal Agreement
Mr. Hernandez:	Next,  we have  Update  on the status  of collection  as  per the lnterlocal Agreement with City of Sweetwater. Brett, if you don't mind kind of summarizing

what we have been discussing so that everybody can understand what is being requested as per the agreement and will be kind of moving to the same page, I would greatly appreciate it.
The record will reflect that most of Mr. Houston's statements were inaudible due  to sound interference while he was speaking.
Mr. Houston: Whenever there is any new development being done, an impact fee has to be submitted to the City of Sweetwater.
Mr. Hernandez: Just an embellishment as to what was discussed, the District is making sure the city is fully aware that the District receives the benefit of those funds being transferred to the District to pay off the existing bonds.
Mr. Pawelczyk: To also add on to what Brett was saying, it is almost a requirement under the ordinance. If you remember, we did this interlocal agreement way back when and the developer funded it and the city allowed the developer to recoup some of the costs once someone else tied into the system. The notification is a trigger to allow us to take advantage of that if we need to. It is something we put into the interlocal agreement in addition to the impact fees to make sure we can collect or recoup our investment quicker. Brett has been really good about following up on this stuff and making sure that we have dotted our "l's" and crossed our "T's". I don't know that a motion is needed, I think this is just informational. The agreement does incorporate that ordinance that the city people have adopted.  Anything else to add to all of that, Brett?
Mr. Houston:  No, thanks.

SIXTH ORDER OF BUSINESS	Consideration   of  Engagement
Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2021
Mr. Hernandez: Moving on, the next item that we have is Consideration of Engagement Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2021. I have reviewed the agreement and it is the same amount that was authorized and everything corresponds with what the Board and Audit Selection Committee has already approved, so based on that, the recommendation from staff is for a motion to approve the engagement letter at this time.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor the engagement letter with Grau & Associates to perform the audit for fiscal year ending September 20, 2021 was approved.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Hernandez: Moving forward to Staff Reports, Mr. Pawelczyk? Mr. Pawelczyk:  I don't have anything to report today.
Mr. Hernandez:  That is an excellent report.
Mr. Pawelczyk: Actually, really quick, this kind of ties into Juan's report, although he hasn't reported on it yet. If you will remember, we did a legislative update probably at the last meeting, and one of the items in the legislative update said that special districts like ours need to do a needs analysis since we own the stormwater system. They recently released documentation that Juan can utilize to prepare that needs analysis and gather information from Luis's office. It talks about plans for twenty years, status of infrastructure and how you are going to pay for it. For CDDs, it is not really a big deal because our budget can easily show that, so that is something you will probably see after the new year because unfortunately, Juan is going to have to do this for all of his Districts and he will be pretty busy putting all of that together for all of them and it is something that will come before you. The good thing is that I think a lot of the information he needs he already has because he prepares an annual report that he gives to you on the status of the infrastructure. This District should be relatively easy compared to some of the others he will have to do for other CDDs.
Mr. Hernandez: And expanding on what Mike is saying, it is important to highlight that the District already has a plan in place for the cleaning of the drainage system included in the budget. It may be that we may need to tailor it, but we do have something in place to meet the requirements. It also makes sense to do that prior to presenting the proposed budget so if there are any changes that are necessary, we will be able to incorporate those as we are discussing the budget. So, even though this goes into effect next year, it will not affect the District at all. With that being said, we can move on to Juan.

Engineer -  Update on Projects
Mr.  Alvarez:	Luis,  I  assume  that  you  already  have  gone  over     the  pump maintenance contract?
Mr. Hernandez: Yes. That was taken care of and there was a motion to approve an agreement with the new entity.
Mr. Alvarez:  Okay, good.
Mr. Pawelczyk:  We will send that agreement out once it is put together.
Mr. Alvarez: Sounds good. In terms of the updates on the projects, perhaps you have been around 11 Qth Avenue and 14th Street and 17th Street, Downrite has told us that they expect to finish the project this month. Hopefully that will happen, but we depend on a few different agencies. One is WASA and we need to have them approve all of the water mains and sanitary sewers, as well as they need to move and adjust some valves. That is one thing that may delay us a little bit, but that doesn't mean that the roads cannot be used. The other company we depend on is FPL to energize the lighting system, as well as to provide electricity for the irrigation system. The third entity we depend on is the city, because a permit for FPL needs to be open by the city. We have contacted them several times to do that, but that hasn't happened yet so we will continue to work on that. The project should be substantially complete by the end of this month. Other miscellaneous things, we have another utility company installing cables on 20th Street. We are working with them to sign the license agreement. I think that those are the main things we have going on right now, but I will be happy to answer any questions that you may have for me.
Mr. Houston: Would you send me an email on the FPL issue with the city? Mr. Alvarez:  Okay.
Mr. Houston:  I will forward that to Robert.
Mr. Lara:  Good morning, Juan, this is Al.  What company is installing the cable?
Mr. Alvarez: I will send that information to you, Al. Brett, I sent you a draft of what was sent to us.
Mr. Houston:  Yes, I just got it.
Mr. Hernandez: Does anyone have anything else for Juan? Not hearing anything else, I will move on.

Manager
Mr. Hernandez: Under Manager, I have an item that ties to both Juan and Mike, since it has been a joint effort by District staff, as the Supervisors probably remember, there was an entity that was contacting the District because there is a problem at the egress on 22nd Street where there is a dead end. They have problems with sometimes having trucks having issues with getting out being extremely difficult. At the time, the Board said the cost for that improvement doesn't appear to be fitting any public purposes, other than those who are in those parcels. So, we have contacted the property owner, and the District has prepared a joint participation agreement where this property owner will be paying entirely for the cost of the engineer, permit, and construction of the improvement. The improvement will be made on District property, so that is the reason for us to enter into an agreement such as that. Mike, do you have anything further to add to all of that?
Mr. Pawelczyk: Just that I guess we set it up so that upon execution of the agreement, Dolphin Commerce Center will provide $60,000, which is the estimate that came from Juan's office to do the design work and proposed construction. We are trying to do it so we are not operating on COD money. They also have some ability to see what we are doing before we do the construction. They are pretty anxious to move forward with this, so we would like you to approve this joint participation agreement in substantially final form, just in case there are any minor changes that come back, but that is kind of how it has been set up. I think that it would also be appropriate, given the time that we are in, to authorize the District to move forward with a construction contract; subject to review by the District Engineer, District Counsel, the District Manager, and also authorize the Chair to sign it, provided it is less than the amount than quoted to get that work done so that we don't have to come back to have a meeting specifically for this. Those are the two items that I think that are there that we will need Board authorization on. Juan, do you have anything else to add to all of that?
Mr. Alvarez: No, Mike. I do not. I think you covered everything pretty well. Mr. Pawelczyk:  Thank you.
Mr. Hernandez: It is important for the Board to know that a form of the agreement has already been passed on to Dolphin Commerce Center for their review and comments.

As of yet, we have not heard back from them yet, nor have we received any comments, so that is the reason that we are requesting to approve this joint participation agreement in substantially final form, just in case there are any minor comments. They seem very anxious to get this done and are willing to incur the costs. So with all of that that being said, Mike, do we need one motion or two?
Mr. Pawelczyk: I think it will be a motion to approve and authorize execution of the joint participation agreement with Dolphin Commerce Center in substantially final form, and further authorize the District to execute a small project agreement with a to be determined contractor to complete the work that is set forth in the joint participation agreement in an amount not-to-exceed $25,000.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor the joint participation agreement with Dolphin Commerce Center was approved in substantially final form; and a small project agreement to complete the work set forth in the joint participation agreement was approved, not-to­ exceed an amount of $25,000; and the appropriate District officials were authorized to execute the agreements upon finalizing them.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance Sheet and Income Statement
Mr. Hernandez: Moving forward, the next item that we have on the agenda for the Board to consider will be the Financials Reports. Behind tab A, we have the check register, and behind tab B, we have the balance sheet and income statement. Unless anyone has any questions on either, I will be asking for a motion to approve the financials at this time.

On MOTION by Mr. Marrero seconded by Mr. Lara with all in favor the check register and the balance sheet and income statement were approved.

NINTH ORDER OF BUSINESS	Supervisors  Requests
There not being any, the next item followed.

TENTH  ORDER OF BUSINESS	Adjournment

Mr. Hernandez:	Unless  anyone  has any  other District business  to  discuss, a motion to adjourn the meeting would be in order.

On MOTION by Ms. Bello seconded by Mr. Lara with all in favor the meeting was adjourned.

C irman/ Vice Chairman