MINUTES OF MEETING BEACON TRADEPORT
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Beacon Tradeport Community Development District was held on May 6, 2021 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

Present and constituting a quorum were:

Pete Marrero Phil Procacci Madelyn Bello Al Lara

Also present were:

Luis Hernandez Michael Pawelczyk Juan Alvarez Robert Paris

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Assistant Secretary Assistant Secretary

District Manager District Counsel District Engineer
Christmas Palace (by phone)

Roll Call

Mr. Hernandez called the meeting to order and called the roll, and indicated the pledge of allegiance was recited.

SECOND ORDER OF BUSINESS	Audience Comments
Mr. Hernandez: Now that we have established the quorum and all those attending the meeting, a representative from Christmas Palace is here with us today to make a presentation, but other than that, we don't have any audience with us today, so it is not like we are skipping that item.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the
March 4, 2021 Meeting
Mr. Hernandez: Moving forward with our agenda, Item #3 is Approval of the Minutes of the March 4, 2021 Meeting. This would be the time for us to make any changes, additions, or deletions, and if there are none, a motion to approve the minutes would be in order.

On MOTION by Mr. Marrero seconded by Mr. Procacci with all in favor the Minutes of the March 4, 2021 Meeting were approved as-presented.

FOURTH ORDER OF BUSINESS	Holiday	Decorations
Presentations from:
Christmas Palace
Mr. Hernandez: With that being said, next we have Holiday Decorations Presentations from Christmas Palace. They have provided some options that are in Section 4A in the agenda package. If you would please discuss what you have for us at this time, we would greatly appreciate it.
Mr. Paris: Good morning, everyone . We came up with three different looks. Two are kind of similar and one is very different. One has candy canes, gift boxes, and ornaments, which I think will look spectacular. The candy canes are seven feet tall and three feet wide. The gift boxes are six feet by six feet. The ornaments are four feet by three and a half feet. I think these will look really spectacular and beautiful. There is also a proposal with a gingerbread house and elves.  That is eight feet by seven feet so that is really big. Each of the elves are four feet, three feet, or two feet. There is also a gingerbread house with gingerbread men. All of those would be at each of the Dolphin Mall entrances and also at the Dolphin Commerce entrances. Then there is a proposal with heavy brass ornaments with very little lighting. I think any of these options would look amazing no matter which one you decide on.
Mr. Hernandez: The Board is going through what you are explaining so they just need a moment.
Mr. Paris: Okay.
Mr. Hernandez: Does the Board have questions with regards to the presentation or is there any discussion? Not hearing any, thank you very much for coming. The Board has received the presentation and will be considering it and we will keep you posted.
Mr. Paris: Great. Thank you very much. Have a good day.
Mr. Hernandez: You, too. Take care. Bye. So, the first part that needs to be said is that even though they are calling it Proposal #1, Proposal #2, and Proposal #3, in order to match what we have for our current contract, it will have to be added up. The current contract is $59,700. So, basically what we have done is taken the amount the District

has in its budget and presented something similar. It is one of those subjective issues as to how the decor looks.  One thing that needs to be said is that everything comes down to how the services are being provided. Despite the amount allocated, even with the current vendor, there was a huge hiccup where the lighting was installed right before it was actually needed. So, with all of that being said, whenever we have a new vendor, part of the concern is a new process will start, but it doesn't deny that sometimes getting a new vendor may provide a benefit because we don't have the type of contract with the existing vendor that would not allow us to shift if that is what the Board wants. So, with that, it's for the Board to discuss what should be done.
Ms. Bello: I sent an email to Luis when I received the proposals. I don't particularly care for any of the three that were proposed. I think the first one is most like what we currently have. I think Options #2 and #3, although they are very cute and very nice, I don't think that from a distance, which is how people are going to be seeing this decor, you are going to really enjoy the elegance that this park has. I don't know what the height of the one that we currently have is, but I am assuming it is something similar and it is going to be smaller so even with all of these little elements that #2 and #3 have, I don't think you are going to be able to see them from the street. You will basically just see a house and not really see and enjoy the decor. If it were something you had in an area where you walk, or something you might stand by and take a picture, then I think it would be very cute and very nice, if it were inside the mall, then again, I think it would look very nice because you can see it and stand next to it, but from a distance, I think you lose the look completely. So, that leaves you with Option #1, which to me is very similar to what we currently have, and I don't necessarily think that this new option is nicer than what we currently have. I think that what we currently have is nicer than this one because this one is more piecemeal put together to make one decor. I don't really see much more that will make me say, wow, this is different and really cool. That is just my opinion and two cents.
Mr. Lara: I agree with Madelyn. Of what was given, Proposal #1 is really then only one that hits my eye. I think the others would be a waste.
Mr. Hernandez: And as Madelyn said, it is pretty close to what we had last year. Now seeing it from another perspective from the newer company, the service last year had some hiccups.

Mr. Marrero: · The service last year from what I recollect, was probably the best that we have had in a while to be honest with you because of that report they sent.
Mr. Hernandez: There was a report they sent and we also put in the contract that we would not pay them anything until everything was installed. I think that, and I am not trying to direct the Board as to what needs to take place, just trying to show the facts based on my recollection , but one of my biggest concerns right now is that all of the industries are hurting to find people. So, if you are going to shift now, and there was an issue, my concern is what happens if you have any hiccups. I would think it would be comparable from an administrative side to feel more comfortable with the firm I already know rather than try to experiment with a new company. That would be the only thing that I would suggest.
Mr. Marrero: I completely understand and given the current circumstances, I would tend to agree with everything you just said, Luis. There are a whole bunch of manufacturing issues and employment issues we are seeing here right now on a daily basis. I thought #2 was cute and funny , but Madelyn brought up a great point. If you are standing in front of it, it is going to be really cute, but if you are driving or not near it, are you really going to visualize it and really see it. So no, it is probably not appropriate for that entrance  right now.  For #1, with all due respect is very blase.  I think that Madelyn is right , and when you compare what we already have had for a few years compared to this one, I think the ones from last year were definitely better looking than what we have been given here. I would agree with that.
Ms. Bello: If you look at what we had last year, it is almost the same thing, but we have previously had more.
Mr. Marrero: One of the things we can talk to them about is that we need that because historically we have done several trees by the monument signs. The package itself is okay. I think that the gift boxes we had last year are more visually feeling it than what was just presented to us. I know that we talked about doing more on your side, Phil.
Mr. Procacci: I don't think we are concerned about that. I think we are doing something on 17th Street so it is not as important for the industrial side.
Mr. Hernandez: I personally think that this company was extremely challenged on the improvements and it seems like they only concentrated on the mall.

Mr. Marrero: I remember the decor last year that many times when I came in I specifically drove through 25th because I wanted to see how it looked.
Ms. Bello: The ones facing the streets need to be bigger.
Mr. Marrero: Yes.  And when you are coming in on 112th either way at night it looks really nice. I don't like at all what was being presented for the industrial side.
Ms. Bello: I think it should match regardless of what we do, not be completely different colors or style.
Mr. Hernandez: Yes. It seems like they wanted to do different pieces. What we had last year was more integrated and look like it is part of the same thing. Even the ones that don't have electricity should be the same concept. All right. I think the comments have been presented to match what the Board wants. I personally don't believe that there is any reason for concern from the vendor since we have been able to work with them in the past. We will continue to coordinate that and will include in the agreement that we will pay them once everything is installed. The other issue I have been having and in all of the contracts that I have with them, they do everything so early.
Mr. Marrero: If we want to reconsider this next year we always can.

Compass of Miami Services
Mr. Hernandez: We were supposed to receive a proposal from another vendor but they did not provide us with one. I tried to get pricing from them but for some reason they didn't submit anything.
Mr. Marrero: I think we invited six or seven bidders and only one responded for something the mall is doing. And this is not a small project. It is happening a lot lately.

FIFTH ORDER OF BUSINESS	Update on the Projects
Mr. Hernandez: Moving forward, Item #5 is Update on the Projects. Juan, if you can summarize where we are with those, I would greatly appreciate that.
Mr. Alvarez: The road project, physically everything is going well. The only part that is taking longer than we thought would is bureaucracy related, so it has delayed us a little bit. We had thought we would be finished with the project in early July or late June, but now it is looking more like towards the end of July. I will circulate the new schedule when we have it, but everything else is going well. When it finishes, it is going to look

good. We were able to do some of the landscaping and reduced the price by $100,000 without compromising the quality of the looks. So, that brought us back within the budget. Then, we have the DOT project and the interchange and the conveyance swale. That is in-progress. I have been in contact with them and Miami-Dade County . They are proposing to do some modifications to the parking areas. They are going to do some bus-only lanes to enhance the traffic flow. They are trying to get the public to ride the buses more and there is a lane on that they are proposing to bring into the Dolphin Mall and utilize the COD right-of-way, so we have been having some conversations and been in contact. They are in the early stages of design so we will be reporting more to the Board later once we have more details. That is all I have unless anyone has any questions.
Mr. Hernandez: Thank you very much, Juan. and once again, they have not provided us with a lot of information yet, so that is the only reason why the Board hasn't been provided with specifics yet either. I don't want to pass on information until we have specific information. Right now, it is just a lot of ideas.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution
#2021-06 Approving the Proposed Fiscal Year 2022 Budget and Setting the Public Hearing
Mr. Hernandez: Moving on with the agenda, the next item we have is Consideration of Resolution #2021-06 Approving the Proposed Fiscal Year 2022 Budget and Setting the Public Hearing. Before we go to the resolution, the budget you have received shows that the District will be able to provide all of the same maintenance items and services it has in the past with no increases. So, you are basically seeing a copy and paste of the same budget as we have for the current fiscal year. The only difference you will see is on the commercial side because of the slight increase it has each year. Other than that, nothing else to present and we will be keeping the same levels of services that were provided this current fiscal year. Does the Board have any questions at this point? Hearing no questions, now we can look at the resolution, which will approve the proposed budget and set the public hearing to adopt it after sixty days from today, but by September

15th. We need to coordinate and make sure when we will have a quorum. Which date works best for the Supervisors? August 5th, August 26th, or September 2nd?
Mr. Pawelczyk: You also have the later date in July? July 22nd?
Mr. Hernandez: Yes. We can do that date, too. So, July 22nd, August 5th, August 26th, or September 2nd?
Mr. Marrero: I am good for any.
Mr. Hernandez: I need at least three of you here. The other two can call in. Mr. Procacci: I am gone August 5th but still here for July 22nd.
Mr. Lara: Yes.
Ms. Bello: That is fine.
Mr. Hernandez: Then the resolution will be filled in to read that the public hearing will be on July 22, 2021 at 10:00 a.m. at the Dolphin Mall Management Office, located at 11401 NW 12th Street, Miami, Florida. With that being said, I will be asking for a motion to approve Resolution #2021-06 at this time.

On MOTION by Mr. Lara seconded by Mr. Procacci with all in favor Resolution #2021-06 Approving the Proposed Fiscal Year 2022 Budget and Setting the Public Hearing was approved; and the public hearing was scheduled to be held on July 22, 2021 at 10:00 a.m. at the Dolphin Mall Management Office, 11401 NW 12th Street, Miami, Florida.

SEVENTH ORDER OF BUSINESS        Staff Reports
Attorney - Chapter 2021-1 Relating to Civil Liability for Damages Relating to COVID-19
Mr. Hernandez: Moving forward to Staff Reports . Mike?
Mr. Pawelczyk:  The only thing I had and I think Luis was going to remind you
anyway is that the Form 1's should be coming in the mail pretty soon and need to be submitted soon after since they are due by July 1st. The other thing is listed on the agenda
and I am sure some of you are already aware of is Chapter 2021-1 Relating to Civil Liability for Damages Relating to COVID-19. This makes it difficult for people to file frivolous lawsuits and you have to go through. The District has acted in good faith and followed CDC, Miami-Dade County, and Florida guidelines related to COVID-19. It is very difficult to bring up a lawsuit and even if a claim gets approved, it also assumes that the

plaintiff can prove that they were damaged by COVID-19 related damages were caused by the owner's failure to act appropriate. I have extra copies if anyone wants them. It applies to everyone in COD and governmental facilities. I usually put things like that in the legislative report. The session is over so you will be getting a memo sometime after the June meeting so probably by the July public hearing meeting. It will give the usual update of any COD-related legislative items, but since this was in effect already, I thought I would include it. That is all I have unless anyone has any questions.

Engineer
Mr. Hernandez: Juan, anything else that you need to present? Mr. Alvarez : Nothing else.

Manager - Mosquito Control Reports
Mr. Hernandez: Moving forward, under Manager, just a reminder, as Mike was saying, you can now file your Form 1 online electronically on their website .
Mr. Marrero: I filed mine last month.
Mr. Pawelczyk: Good. I filed mine already, too. They probably haven't updated the website yet, but we will check again soon. Luis gets a list every year when there are still outstanding that need to file.
Mr. Hernandez: Yes. Unless we have a reason to meet sooner, then we may not meet until the July public hearing date. My office will provide that information and hopefully by then everyone will have filed. If we see anyone still needs to file theirs, we will remind you. The other part that I want to remind you is that and just for the records purposes, I am providing you with the report that I received for the mosquito control. Here you have the report I receive every time that they provide services .

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Register
Balance Sheet and Income Statement
Mr. Hernandez: Moving on, Item #8 is the Financial Reports. Tab A contains the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions, a motion to approve them would be in order.

On MOTION by Mr. Marrero seconded by Ms. Bello with all in favor the check register and the balance sheet and income statement were approved .

NINTH ORDER OF BUSINESS	Supervisors Requests
Mr. Hernandez: Moving forward, are there any Supervisors Requests? Hearing none, and just to keep on the record an item that we were discussing prior to starting the meeting, I will be sending a letter in the District's name to the City of Sweetwater just to give them thanks for the payment the we have received and to remind them of the obligation so we continue to have that point of contact with them.

TENTH ORDER OF BUSINESS	Adjournment

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Mr. Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn the meeting would be in order.

On MOTION by Mr. Marrero seconded by Mr. Procacci with all in favor the meeting was adjourned.

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Chafrman/ Vice Chairman